• 9 Steps Planners Can Take to Conserve Water

     
    FROM THE Fall 2015 ISSUE
     

    Turn off the tap!

  • Determine what the organization you represent wants or requires in terms of water conservation and other green practices. Help develop sustainability guidelines if none are in place, or assist in fine-tuning existing policies to address the ongoing drought.
  • Look for venues that have green meeting initiatives in place and ask in your RFP for specifics on how the property is working to meet mandatory water cutbacks.
  • Ask about certification under programs including LEED, California Green Lodging, Green Seal, Green Key or local certification initiatives that mandate water conservation practices.
  • Discuss with your caterer ways to reduce the water footprint of meals served at your event. Provide vegan and vegetarian options, and consider minimizing water-heavy beef in your menus.
  • Engage attendees by providing information on how the venue, the caterer, the hotel and other event partners are conserving water, and encourage them to do their part by being mindful of every drop of water they use.
  • Encourage attendees to bring their own water bottles. Alternatively, provide compostable cups at water stations or supply attendees with refillable bottles.
  • At meals, ensure that staff is providing water on request as now required by law, and ask that tables not be set with flatware, glasses or plates that have to be washed even if they aren’t used.
  • Avoid draping on conferenceroom tables, and keep linens on meal tables to a minimum. Remember, it all has to be laundered. One fun alternative: the blackboard tabletops, pictured above, from Town & Country Event Rentals. Guests can decorate the blank canvas with chalk then remove the blackboard as a keepsake.
  • Use materials other than waterthirsty florals for table centerpieces. Consider succulents, potted herbs, arrangements of twigs, branches, fruits and vegetables.

If you want to boost attendance at a meeting or conference, try these four letters: N.A.P.A. And while the Northern California wine region has more than enough activities to keep attendees busy when they’re not in meetings—475 wineries, to begin with—the downtown heart of the region is introducing new experiences this fall. Here’s a sampling:

 

With a beachside locale and a laidback, surf-town vibe, Ventura County Coast is awash with inspiration for your next meeting and event. The region is home to four communities— Camarillo, Oxnard, Ventura, and Port Hueneme—and is ideal for groups from 10 to 1,000.  

 

Over these past two years we’ve all become adept at managing virtual meetings. In 2022, we have a new challenge—hybrid meetings, where some attendees are in the room and others are Zooming in from remote location. In their new book Suddenly Hybrid: Managing the Modern Meeting (Wiley), Emmy-winning broadcaster Karin M. Reed and Joseph A. Allen, Ph.D., a leading expert on workplace meetings, offer a guide to navigating this new normal. We asked the authors about how to encourage a robust exchange of ideas during hybrid meetings.